Privacy & GDPR

Privacy Policy - last updated January 2021

This is the privacy notice policy of Spinner Medical Recruitment. In this document, “we”, “our”, or “us” refer to Spinner Medical Recruitment.

Our email address is: hello@spinnermedical.com

Introduction  -The goal of this policy is to inform you of your rights and obligations. It is about the personal data Spinner Medical Recruitment collects, processes and uses in various contexts - covering data that could identify you (“personal data") and information that could not. In the context of the law and this notice, “process” means collect, store, transfer, use or otherwise act on information.

Our policy complies with UK law accordingly implemented, including that required by the EU General Data Protection Regulation (GDPR).

GDPR

This notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a new regulation which replaces the Data Protection Regulation (Directive 95/46/EC) The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.

Your new rights under the GDPR are set out in this notice. They were last updated on 10th May 2018.

The Information we collect -To carry out our core recruitment activities, we collect information about you which may include: your name, address and post code; private and corporate e-mail address and phone number; qualifications, logbooks, medical registration data; references verifying your qualifications and experience and your right to work in Australia and other countries including the United Kingdom; curriculum vitae and photograph; employment details and preferences; links to your professional profiles available in the public domain e.g. hospital and healthcare service websites, LinkedIn, Twitter, Facebook etc.

How we collect this information -The information we collect about you will be provided by you, either by filling out a form on our website spinnermedical.com or by corresponding with us by phone, e-mail or otherwise. It will also include information you provide when you register to use our website, subscribe to our services, attend our events, participate in discussion boards or other social media functions on our website, enter a competition, promotion or survey, and when you report a problem with our site.We may also obtain information about you from other sources such as LinkedIn, hospital and healthcare service websites, job board websites, online CV libraries, your business card, personal recommendations, and any relevant social media sites. In this case – and within 30 days of collecting – we will inform you that we hold this personal data, the source the data originated from, whether it came from publicly accessible sources, and for what purpose we intend to retain and process your personal data.

Our legal basis for processing data- Our legal basis for the processing of personal data is the provision and delivery of recruitment services pertaining to domestic and international medical recruitment.

Where we store your personal data -All information stored on our recruitment software is secured through the Microsoft Azure Infrastructure and located at two data centres locations within Europe. Our primary centre is located in Microsoft’s Western European centre, and these facilities are secured by a series of measures, including (but not limited to) biometric access, security alarm systems and round-the-clock security staff. Additional security information on Microsoft’s data centres can be found here.

How long we keep your data for - We retain different types of data for differing periods of time. The criteria we use to determine whether we should retain your personal data and how long for includes:

• The nature of the personal data
• Its perceived accuracy of your date
• Your engagement levels with our services
• Our legal obligations following an offer or when a placement has been made.

We may archive part or all of your personal data, or retain it on our financial systems but delete all or part of it from our recruitment software system. On removal, we may anonymise parts of your data – particularly following a request for suppression or deletion of your data – to ensure we do not re-enter your personal data to our database, unless you have requested us to do so.

Our current retention period for data on candidates who have not been placed, or are no longer showing any signs of engagement with our website, is 5 years , with a maximum of 7 years.

The GDPR provides you with the following rights - The right to be informed about the personal data we process on you

• The right of access to the personal data we process on you
• The right to rectification of your personal data
• The right to erasure of your personal data in certain circumstances
• The right to restrict processing of your personal data
• The right to data portability in certain circumstances
• The right to object to the processing of your personal data
• The right not to be subjected to automated decision-making and profiling.

Therefore, we encourage you to log in to your profile through our website to ensure your data is accurate, complete and up to date at all times.

Changes to our privacy notice - Any changes we make to our privacy notice in future will be posted on this page and, where appropriate, you will be notified by e-mail. Please check back frequently to view any updates or changes to our privacy notice or for any further information please email alasdair@spinnerrecruitment.com 

Any changes to this policy will be posted on this page and where appropriate and possible, you will be notified by email. Please check back frequently to view any updates or changes. Please email hello@spinnermedical.com with queries.

The law requires us to tell you about your rights and our obligations to you in regards to the processing and control of your personal data. We do this now, by requesting that you read the information provided at www.knowyourprivacyrights.org

Where you have given us express consent in relation to marketing or for you to subscribe to our newsletters.

From time to time we may use a third party, Mailchimp, to send out our newsletters to those who have signed up to our subscription. Mailchimp is located in the USA. Other than providing limited client contact information to Mailchimp, we will not transfer or store personal data outside the European Economic Area (“EEA”).

Information we process because we have a legal obligation - We are subject to the law like everyone else. Sometimes, we must process your information in order to comply with a statutory obligation in UK or another country like Australia.

For example, we may be required to give information to legal authorities if they so request or if they have the proper authorisation such as a search warrant or court order.

This may include your personal information.

Complaining - When we receive a complaint, we record all the information you have given to us.

We use that information to resolve your complaint.

If your complaint reasonably requires us to contact some other person, we may decide to give to that other person some of the information contained in your complaint. We do this as infrequently as possible, but it is a matter for our sole discretion as to whether we do give information, and if we do, what that information is.

We may also compile statistics showing information obtained from this source to assess the level of service we provide, but not in a way that could identify you or any other person.

Use of information we collect through automated systems when you visit our website.

Cookie Policy - last updated January 2021 -We may set and access Cookies on your computer.  Cookies may be placed on your computer when you visit certain parts of the Website. We use these to identify and track visitors, visitor usage of the Website, visitor access preferences and for advertising.  Currently we do not have the technical ability to get your express permission to opt out of our cookies, so we encourage you to use your browser settings if you want to control these.

If you want to learn more about the general use of cookies, please visit Cookiepedia.

Strictly Necessary cookies - These are cookies that allow you to use different parts of our site. Without them different features that you have requested cannot be provided. These are usually set in response to an action performed by the user like clicking on a job advert or failing to enter the correct password to their account.

Functional cookies - These help us to make your experience within our site more personal. For instance, knowing if you have been on the site before so that messages for new visitors are not displayed to you.

First party cookies - These are cookies that are set by our website. And only we can read them.

Session cookies - These are stored while you browse our site and then deleted once you leave.

Persistent cookies -These are saved on your computer and won’t be deleted when you close the web page. We use these to provide functionality like keeping you logged in when you come back to the site.

Performance cookies (optional if tracking codes are used) - These help us to track how people are using our site. They help us to know what pages people are using most and how users navigate around the site, we use this information to make informed decision about how we can improve the user experience of our site.

The information we get using these cookies is completely anonymous and we will make no attempt to identify you or influence your experience of our site while you are on it.

If you use the “Do Not Track” browser setting, we currently don’t respond to DNT requests.

Third party cookies (optional if tracking codes are used) - These are set by someone other than us, these can be things like Analytics and other embedded content.

Cookies we use (Non-Optional Cookies)

Removal of your information -If you wish us to remove personal information from our database, you may contact us via email at hello@spinnermedical.com

This may limit the service we can provide to you.

Verification of your information - When we receive any request to access, edit or delete personal identifiable information we shall first take reasonable steps to verify your identity before granting you access or otherwise taking any action. This is important to safeguard your information.

Retention period for personal data - Except as otherwise mentioned in this privacy notice, we keep your personal information only for as long as required by us between 5 - to 7 years (to a very maximum of 7 years):

​to provide you with the services you have requested;

to comply with other law.

Compliance with the law - Our privacy policy has been compiled so as to comply with the law of every country or legal jurisdiction in which we aim to do business. If you think it fails to satisfy the law of your jurisdiction, we should like to hear from you.

However, ultimately it is your choice as to whether you wish to use our website or services.

Website - This website is designed to provide general information about Spinner Medical Recruitment. As a condition of having access to the material on our website, you accept that we will not be liable for any action that you may take in reliance on the information within it. We will not be liable to any person for any loss or damages, which may arise from the use of any of the information in this website. If any provision of these website terms and conditions shall be held to be unlawful, void or for any reason unenforceable, then that provision shall be deemed void and shall not affect the validity and/ or enforceability of the remaining provisions. We will not accept responsibility for compliance with the laws of any other jurisdiction.

Again, if you have questions please do not hesitate to contact us on hello@spinnermedical.com